BuildflowWin the work, deliver it under control, protect the margin
Buildflow is one system for a UK residential building contractor, from the first enquiry to the final account. Here is what it does at each stage of a job.
Stage one
Win the work
Nothing sits unanswered and every quote gets chased.
- Enquiries land from your website, phone, email or planning data, and each one gets an owner and a due date.
- Book the site visit, capture measurements, photos and dictated notes on the phone, and the report writes itself.
- Price the job with labour, materials, plant, subcontractors, prelims, PC sums and profit shown separately.
- Issue the quotation as a branded PDF and let the follow-up cadence chase it until you get an answer.
Stage two
Deliver it under control
One project record instead of a folder, a spreadsheet and a WhatsApp group.
- Accepting a quote creates the project, its checklist, its programme and its payment schedule automatically.
- A readiness gate tells you whether a job is genuinely ready to start, or has started early.
- Site supervisors record diaries, snags, photos and voice notes from site, and actions become owned tasks.
- Clients follow progress in their own portal, so they stop ringing the office for updates.
Stage three
Protect the margin
Extras get priced and approved before the work happens, not argued about at the end.
- Variations are priced, issued and approved in writing, with the paper trail attached to the job.
- Applications, payments and purchase orders reconcile against the quoted figures in pounds and pence.
- Profit and loss per project compares what you quoted with what the job actually cost.
- Handover, snagging sign-off and the defects period run off the same checklist.
See it with your own eyes
The live demo runs on fictional data, clearly labelled, so you can click through the pipeline, a priced quotation and a live project without signing up.