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Buildflow
Live demo

Buildflow + Xero

Planned

Connect project payment stages to accounting without confusing forecast and debt

Buildflow is designed to hold the construction context—contract, variation, payment stage and project—while Xero remains the accounting record for invoices and receipts.

Current availability: Not built yet. It does nothing in your workspace today. The Xero connection is not built yet. Nothing on this page is switched on in your workspace today, and we will not offer it until it is.

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Information Buildflow can organise

  • Approved client and project references
  • Payment applications or stages ready to invoice
  • Invoice references and status
  • Received payment status
  • Supplier or contact references where configured

What AI can propose

  • Identify mismatches between the project schedule and accounting record
  • Explain why a project balance differs from invoiced or paid totals
  • Suggest the correct project for an imported accounting reference
  • Flag stages that are forecast, due, overdue or already paid

Actions that retain approval

  • Creating or changing an invoice
  • Changing a payment or reconciliation status
  • Creating or merging accounting contacts
  • Posting any value to the accounting provider

How the connection works

  1. 1

    A workspace administrator configures and authorises Xero.

  2. 2

    Buildflow validates the tenant and connection health.

  3. 3

    An approved payment application can be prepared for accounting export.

  4. 4

    The accounting reference and status are reconciled back to the project.

  5. 5

    Forecast, application, invoice, amount due and payment remain distinct states.

Frequently asked questions

Does Buildflow replace Xero?

No. Buildflow manages the construction workflow and project context. Xero remains the accounting platform for bookkeeping, invoices, payments and financial reporting.

Can a future payment stage appear as overdue?

It should not. The product must distinguish a forecast stage from an approved application, an issued invoice, an amount currently due and a genuinely overdue debt.

Will AI post invoices without approval?

No high-impact accounting action should be unsupervised. AI may prepare or reconcile a suggestion, but an authorised person should approve the posting.